About us

Born from the frustration of managing trade payments.

We saw the same struggle in every wholesale business: customers on trade terms paying late, partially or unpredictably.

Our story Our mission Who we serve The PencilPay difference

Our story

The same struggle, every wholesale business.

We started PencilPay because we saw the same struggle in every wholesale business: customers on trade terms paying late, partially or unpredictably. We watched hardworking teams spend their mornings chasing invoices and their afternoons manually reconciling payments. It’s a cycle that is stressful, time-consuming and keeps business owners up at night. We knew there had to be a better way to manage B2B trade than “hope-based” collections and paper credit apps.

Receivables overviewThis month

Outstanding$284,920↓ 18.4% this month

Overdue$36,41012.8% of AR

Collected$198,730↑ $41,200

Next actions

Reminders queued18

Payments scheduled7

Plans to review3

Our mission

To make B2B payments as simple as a handshake.

PencilPay was built to turn accounts receivable into a competitive advantage. We automate trade account payments and credit checks, so your customers pay on time and in full, without you or your team lifting a finger. By integrating seamlessly with the ERP and accounting software you already use, we turn trade accounts into predictable cash flow. Our goal is to free your team to focus on growing the business, not chasing money.

Who we serve

The engine behind wholesale and distribution.

PencilPay isn’t a generic payment app; it is a specialised platform for wholesale trade account management. We are the perfect fit for your business if you:

Use a modern tech stack

You rely on Xero, MYOB Acumatica, NetSuite, Cin7, QuickBooks, MYOB or Unleashed to run your operations.

Manage high-volume trade

You process hundreds or even hundreds of thousands of transactions per month.

Offer professional trade terms

You manage Pre-paid, 7, 14, 30-day terms or monthly statements.

Are tired of the manual grind

You’ve had enough of partial payments, awkward phone calls and manual reconciliation errors.

The PencilPay difference

Local, supported, secure.

Australian owned & operated

We understand the local payments ecosystem and the specific needs of wholesalers.

24/7 local support

Facilitate security deposits, flexible payment plans and secure payment processing via bank or credit card.

Bank-grade security

We protect your data with the same high-level encryption and PCI DSS compliance used by global banks.

Ready to automate your trade accounts?

Stop chasing. Start scaling.

Join the hundreds of wholesale suppliers, manufacturers and distributors using PencilPay to reclaim their time and secure their cash flow.

Book a demo View pricing