Fresh orders in. On-time payments back.
Manage high-volume hospitality and retail accounts with digital onboarding, automatic collections and reconciliation designed for frequent invoices.
Dashboards / Wholesale food suppliers| Invoice | Customer | Terms | Due | Amount | Collection | Status |
|---|---|---|---|---|---|---|
| INV-2408 | Harbour Supply Co. | 30 days | Today | $4,820.00 | Charging | |
| INV-2397 | Northside Cellars | 7 days | 12 Sep | $2,140.00 | Scheduled | |
| INV-2381 | Bean & Co Roasters | 14 days | 19 Sep | $6,305.00 | Scheduled | |
| INV-2362 | Northgate Lighting | Pre-paid | Paid | $1,180.50 | Reconciled | |
| INV-2340 | Coastal Pet Supply | 30 days | 3 days over | $3,275.00 | Reminder sent | |
| INV-2311 | Harbourline Packaging | 30 days | 7 days over | $9,940.00 | Plan offered |
From new account to cleared cash.
One governed process that removes the gaps between sales, accounts and operations.
Open
Approve restaurants, stores and distributors
Schedule
Apply the correct terms
Collect
Charge each invoice as it matures
Batch
Reconcile high-volume settlements
Finance gets control. The team gets speed.
PencilPay makes stronger credit governance feel easier for the people doing the work.
Protect cash flow
- Improved cash conversion
- Lower food-service exposure
- Liquidity for stock purchasing
- Scalable account volume
Remove the admin
- No paper credit forms
- Fewer collection calls
- Easy mixed-term management
- Fast daily reconciliation
New customers can order while demand is hot.
Verify hospitality and retail customers and capture secure payment authority in a short digital application.
- ABN and company look-up
- Credit-risk checks
- Customer-specific terms
- Bank and card authority
Every delivery does not need a new payment chase.
Automated collections handle repeat invoices and statement terms while your team focuses on fulfilment.
- Invoice or statement schedules
- Automatic due-date payment
- Visibility of exceptions
- Prepayment for higher-risk buyers
Hundreds of invoices become one clean workflow.
Batch settlements match the bank and ledger, reducing the manual work behind high-volume trade.
- Multi-invoice settlement
- Xero, MYOB, NetSuite and Cin7
- Partial-payment visibility
- One-click recognition
