On-time payments from venues and bottle shops.
Automate collections across every 7, 14 or 30-day account, protect stock before dispatch and settle card payments the next business day.
Dashboards / Alcohol distribution| Invoice | Customer | Terms | Due | Amount | Collection | Status |
|---|---|---|---|---|---|---|
| INV-2408 | Harbour Supply Co. | 30 days | Today | $4,820.00 | Charging | |
| INV-2397 | Northside Cellars | 7 days | 12 Sep | $2,140.00 | Scheduled | |
| INV-2381 | Bean & Co Roasters | 14 days | 19 Sep | $6,305.00 | Scheduled | |
| INV-2362 | Northgate Lighting | Pre-paid | Paid | $1,180.50 | Reconciled | |
| INV-2340 | Coastal Pet Supply | 30 days | 3 days over | $3,275.00 | Reminder sent | |
| INV-2311 | Harbourline Packaging | 30 days | 7 days over | $9,940.00 | Plan offered |
From new account to cleared cash.
One governed process that removes the gaps between sales, accounts and operations.
Onboard
Capture ABN, licence and payment authority
Protect
Set COD or payment-before-dispatch rules
Collect
Charge automatically on the agreed due date
Reconcile
Match every invoice back to your ledger
Finance gets control. The team gets speed.
PencilPay makes stronger credit governance feel easier for the people doing the work.
Protect cash flow
- More predictable working capital
- Reduced exposure on new venues
- Clear approval and payment controls
- Bank-grade payment security
Remove the admin
- Fewer awkward collection calls
- Fast venue onboarding
- One workflow for mixed terms
- Less manual reconciliation
A venue can be ready to order in under two minutes.
A branded digital application captures business details, runs real-time risk checks and securely stores bank or card authority before the first pallet leaves.
- Real-time ABN and credit checks
- Capture payment authority upfront
- Apply venue-specific trade limits
- Switch higher-risk accounts to COD
Your terms become the payment schedule.
PencilPay pulls payment when each invoice falls due, whether it is a weekly tap rotation or a monthly bulk order.
- Pre-paid, 7, 14 and 30-day terms
- Automatic Direct Debit or card charge
- Failed-payment visibility
- Less time spent chasing venues
Inventory, invoices and cash stay in sync.
Native accounting and ERP connections push clean payment data back to the systems your team already uses.
- Xero, MYOB, NetSuite and Cin7 Core
- Batch settlement matching
- WET and GST-ready records
- One-click daily reconciliation
