Better security over payments and equipment.
Guarantee weekly coffee payments, digitise supply agreements and keep valuable equipment tied to the right customer account.
Dashboards / Coffee roasters| Invoice | Customer | Terms | Due | Amount | Collection | Status |
|---|---|---|---|---|---|---|
| INV-2408 | Harbour Supply Co. | 30 days | Today | $4,820.00 | Charging | |
| INV-2397 | Northside Cellars | 7 days | 12 Sep | $2,140.00 | Scheduled | |
| INV-2381 | Bean & Co Roasters | 14 days | 19 Sep | $6,305.00 | Scheduled | |
| INV-2362 | Northgate Lighting | Pre-paid | Paid | $1,180.50 | Reconciled | |
| INV-2340 | Coastal Pet Supply | 30 days | 3 days over | $3,275.00 | Reminder sent | |
| INV-2311 | Harbourline Packaging | 30 days | 7 days over | $9,940.00 | Plan offered |
From new account to cleared cash.
One governed process that removes the gaps between sales, accounts and operations.
Sign
Digitise café and equipment agreements
Authorise
Capture payment details securely
Bill
Collect coffee invoices automatically
Reconcile
Close each settlement cleanly
Finance gets control. The team gets speed.
PencilPay makes stronger credit governance feel easier for the people doing the work.
Protect cash flow
- Protected equipment investment
- Reliable weekly revenue
- Lower overdue balances
- Clear supply commitments
Remove the admin
- Fast café applications
- No manual Direct Debit forms
- Automated recurring billing
- All customer data together
One application for the account and the equipment.
Capture trading information, payment authority and itemised equipment obligations in one branded digital agreement.
- Digital supply agreements
- Equipment schedules
- ABN and risk checks
- Electronic acceptance
Roasted, delivered and paid. On schedule.
Automate recurring collections from bank or card so invoices do not age while the next order is being prepared.
- Automatic weekly payment
- Personalised reminder rules
- Card and Direct Debit
- Failed-payment follow-up
Know what was delivered, paid and outstanding.
Connect payments to invoices and your accounting system without rebuilding the transaction trail by hand.
- Invoice-level matching
- Batch settlement records
- Customer payment history
- One-click reconciliation
