Secure the order before the work begins.
Collect flexible deposits and full prepayments from quotes or offline orders, without payment links, spreadsheets or manual matching.
From agreed order to cleared funds.
Create
Turn a quote, phone order or sales-rep order into a payment request.
Configure
Choose a fixed amount, percentage deposit or full prepayment.
Collect
Let the customer pay securely by card, Direct Debit or ACH.
Release
Confirm funds and move the order straight to pick, pack or production.
Reconcile
Match the payment back to the order and ledger automatically.
Flexible for sales. Controlled for finance.
Every order, secured.
- Choose the deposit that suits the order
- Confirm payment before production or dispatch
- Track every balance without spreadsheets
Simple to pay.
- Secure card, Direct Debit and ACH options
- Clear deposit and remaining-balance breakdown
- Branded experience from any device
Set the right commitment for every order.
Match the deposit to the customer, the order and the risk, then let PencilPay collect the balance when it falls due.
- Custom deposit percentages by order
- Full prepayment for new or higher-risk customers
- Balance collection at production or dispatch
- Payment links generated from the source order
Prepaid orders out the door in five minutes.
Give operations an unambiguous release signal the moment funds are confirmed.
- Designed for phone, email and sales-rep orders
- Instant payment confirmation
- Clear release signal for warehouse or production
- Eligible card funds settled within 24 hours
The payment already knows where it belongs.
Every deposit and balance is tied to its source order, so reconciliation is a confirmation, not an investigation.
- Payment matched to source quote or order
- Deposit and balance tracked separately
- ERP, accounting and inventory data kept aligned
- Fees handled correctly at reconciliation
